# excel frequency count unique values

With Kutools for Excel’s Count times a word appears function, you can count the frequency of a word in a single cell. Example Related Functions. Cell E33 Formula: Count Unique values in column A where column B is "CA" and column C is "Y" - Array Formula uses Frequency. The core of this formula is a basic lookup with INDEX: = INDEX ( list , row ) In other words, give INDEX the list and a row number, and INDEX will retrieve a value to add to the unique list. Select the values or column that you want to remove the duplicate values from. Email . Though this can be a very common requirement in many scenarios but excel doesn’t have any single formula that can directly help us to count unique values in excel inside a range. My only aim is to turn you guys into 'Excel Geeks'. You'll also learn how to troubleshoot, trace errors, and fix problems. Our goal is to help you work faster in Excel. Now our array has the same number of values as we have unique values. The hard work is figuring out the ROW number to give INDEX... Count unique values in a range with COUNTIF, Love your tutorials, they've been awesome in helping me learn all that Excel can do. popular. While working with Excel, we are able to count unique numeric values in a data set by using the SUM, FREQUENCY and IF functions, with some help using the double negative “ — ”. Following is the generic formula that you can use: ‘data’ – data represents the range that contains the values. This article demonstrates a formula that counts unique distinct values filtered from an Excel … I want to get count of unique names from the given range. Count the number of unique values by using Excel functions As we discussed above, there is no direct built-in function in excel which gives distinct count values. For the first occurrence of a specific value, this function returns a number equal to the … Values– It represents the input range from your worksheet. Read more on the IF Function. Finally, the SUM function computes the sum of all the values and returns the result. Select the data range that you want to count the unique values. So, here our first objective is to convert the values into a set of numbers. We need a way to add this … And also, you can count the occurrence of a specific number from a column list. So, for larger datasets, you may want to switch to a formula based on the FREQUENCY function. Count unique values with sum-frequency array? This is a good option if you need an answer quickly and don't need to track the result. We will insert the formula below into Cell E3 =SUMPRODUCT(--(FREQUENCY(MATCH(A4:A13,A4:A13,0),ROW(A4:A13)-ROW(A4)+1)>0)) Figure 3: How to Count Unique Text Values in a Range. Exceltrick.com is your one-stop shop to learn all excel tricks, formulas, how-tos & shortcuts. Demo 6. MATCH . MATCH . FREQUENCY has a special feature that automatically returns zero for any numbers that have already appeared in the data array, which is why values are zero once a number has been encountered. The default value of 0 (second argument) tells the UNIQUE function to extract values from a vertical array. COUNTIF Formula to get unique value count in Excel The table is filtered with "Finland" and "Mexico" in column C, the following array formula counts unique distinct values based on a filter applied to an Excel defined Table. Build a formula that counts unique distinct values in a filtered table using a modified version of Laurent Longre's formula. Click here to download the example file. Method – 1: Using SumProduct and CountIF Formula: Method – 2: Using SUM, FREQUENCY AND MATCH Array Formula. Applying the Frequency Function. Read more on the IF Function. In the Select Duplicate & Unique Cells dialog box, check Unique values only or All unique (Including 1st … I have a database that tracks accounts interacted with. You can change them as you need. You May Also Like the Following Pivot Table Tutorials: How to Filter Data in a Pivot Table in Excel FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, MATCH (values, values, 0)), ROW (values)-ROW (values.firstcell) + 1) > 0))} To unique values in a range with a criteria, you can use an array formula based on the FREQUENCY function. Enter your email address to subscribe to this blog and receive notifications of new posts by email. Let’s Try To Understand How This Formula Works: Method – 3: Using PivotTable (Only works in Excel 2013 and above), Method – 4: Using SUM and COUNTIF function. This functionality is available in the latest versions of Excel, Excel 2013 and Excel 2016 only. SUM . Count unique text values in a range,frequency,match. The Excel SUM function returns the sum of values supplied. I want to get count of unique names from the given range. Count Unique Values Excluding All Duplicates by Formula in Excel Step 1: In E2 which is saved the total product type number, enter the formula “ = SUM ( IF (FREQUENCY( MATCH (B1:B11,B1:B11,0), ROW (B1:B11)-ROW(B1)+1)=1,1)) ”, B1:B11 is the range you want to count the unique values. Taylor Swift - Style. As a result, we don't need an extra cell to count the number of values that are greater than 60. Example: Count Unique Text Values Excel In an excel sheet, I have this data of names in range A2:A10. The Excel FREQUENCY function returns a frequency distribution, which is a summary table that contains the frequency of numeric values, organized in "bins". Criteria – It is the specific condition given in the worksheet. Starting from inside, the MATCH function in this formula gives us the first occurrence or position number of each item that appears in the data range. Minus Operator (-) – This symbol will help to subtract any two values. Instant access. Count unique values using SUMPRODUCT and Countif function. The formula in G6 is: which returns 2, since there are 2 unique employee ids in building A. ‘data_range’ – represents the range that contains the values. Doing this will show the total count including the duplicate values, however we only need to get the count of distinct values. Method 5 – COUNTUNIQUE User Defined Function: VBA Loops – For, For Each, Do While and Do Until Loops, How to Insert a Checkbox in Excel (In 5 Easy Steps), Round Function In Excel – The Complete Guide, VBA Substring – How to Substring in Excel Macro, Counting Unique Values In Excel – 5 Effective Ways, VBA On Error Statement – Handling Errors in Excel Macros, Excel VLOOKUP – Massive Guide with 8 Examples, How to Find External Links or References in Excel. First, we will give the input values in Column C and Column D. Values Rice & Floor are unique or non repeating whereas as wheat is repeating and non unique values. Count unique values case sensitive.xlsx. 03 Nov 2020 by Goblusal. The CountIF function looks inside the data range (B2:B9) and counts the number of times each value appears in data range. Finally, save your spreadsheet and the formula is ready to use. This modifies the result of CountIF formula such that; values that only appear once in the array become 1 and the numbers corresponding to duplicate values become fractions corresponding to the multiple. Working from the inside-out, we first filter values with the IF function: The result of this operation is an array like this: Notice all ids in building B are now FALSE. Note: In the above formula: A2:A18 is the column data that you count the unique values based on, B2:B18 is the column that you want to count the unique values, D2 contains the criteria that you count unique based on. 3. This is a complex formula that uses FREQUENCY to count numeric values that are derived with the MATCH function. Count the number of unique values by using the FREQUENCY function. With Kutools for Excel’s Count times a word appears function, you can count the frequency of a word in a single cell. In the example shown, the formula in G6 is: { = SUM( -- (FREQUENCY(IF( C5:C11 = G5,MATCH( B5:B11, B5:B11,0)),ROW( B5:B11) - ROW( B5) + 1) > 0))} 2. As above we have discussed that you can build your own formula to count the unique values in a range of cells. Suppose we have a list of text value in cells that have duplicate values, then using this formula we can count distinct text values only as shown below. Debra Dalgleish described in […] Count unique distinct values in a filtered Excel defined Table. To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: COUNTA (UNIQUE (FILTER ( range, range <>""))) With the source data in B2:B11, the formula takes this form: Read more on the FREQUENCY Function. Column A has the account numbers and Column B has the dates they were interacted with. Example Related Functions. This array is delivered directly to the FREQUENCY function as the data_array. As the range becomes bigger the SUMPRODUCT and COUNTIF formula will become slower and will eventually make your spreadsheets unresponsive while counting unique values inside a range. An excel formula to count unique numeric values with criteria . The formula in F5 is: = SUM( -- (FREQUENCY( B5:B14, B5:B14) > 0)) which returns 4, since there are 4 unique employee ids in the list. It is returning an array of the number of times each unique value appeared. Read more on the FREQUENCY Function. You can use a PivotTable to display totals and count the occurrences of unique values. 14 Jan 2021 by Goblusal. "Search" Condition in column B: Cell E37 Formula: Count Unique values in column A, wherein "A" appears in Column B: Array formula uses Frequency. Do not type these yourself. Cell C37 Formula : Counts number of Unique numericals (multiple occurrences of same number are counted as one) - valid ONLY for NUMBERS - NonArray formula using Frequency. Want to learn more about counting unique text values in a range? Copy the data into a new sheet (so you don't accidentally delete any data you need). After this, the result of CountIF function are used as a divisor with 1 as the numerator (same as in first method). Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. An excel formula to count unique numeric values with criteria . ; IF – It will return one value for a TRUE result, and another for a FALSE result. To count unique numeric values in a range, you can use a formula based on the FREQUENCY, SUM, and IF functions. Get over 200 Excel shortcuts for Windows and Mac in one handy PDF. In such cases the formula throws a ‘divide by zero’ error. Count unique text values in a … FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, MATCH (values, values, 0)), ROW (values)-ROW (values.firstcell) + 1) > 0))} To unique values in a range with a criteria, you can use an array formula based on the FREQUENCY function. It's also possible to use … 7. This formula uses Frequency function to count the unique values, but the problem here is that FREQUENCY function is only designed to work with numbers. Download excel *.xlsx file. Click Ok, and then the frequency of the value has been count out. Press Alt + F11 key on the Excel, this will open the VBA window. 2.Then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot:. It … In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … The syntax for this combined formula is = SUM (IF (1/COUNTIF (data, data)=1,1,0)). So, here our first objective is to convert the values into a set of numbers. Using the IF Function. ROW . This is done with the double-negative (--). Because, CountIF function generates a ‘0’ for each blank cell and when 1 is divided by 0 it returns a divide by zero error. 2. ; FREQUENCY – This function returns a frequency distribution which means the frequency of each value in a range. Posted in Science-Technology. Next, the results of CountIF formula are used as a divisor with 1 as numerator. Back to top. Cell E42 Formula: Count Unique values in column A, wherein "A" appears in Column B and column C = "Y": Array formula uses Frequency. An excel formula to count unique text values with criteria . If you have text values, or a mix of text and numbers, you'll need to use a more complicated formula. Assume you are working as a sales manager, and … 03 Nov 2020 by Goblusal. 3. An excel formula to count unique text values with criteria . SUM can handle up to 255 individual arguments. This will open a ‘PivotTable’ dialog, select the data range and check the checkbox that says ‘Add this data to Data Model’ and finally click ‘Ok’ button. So, these were all the methods that can help you to count unique value in excel. And also, you can count the occurrence of a specific number from a column list. Count Unique Value With Multiple Criterias With Or Logic. Count Unique Values that are Text; Count Unique Values that are Number; Using Advanced Filter; Steps to Count Unique Values in Excel 2016: Count Unique Values Using Formula. However, that changed when dynamic arrays were added to Excel 365, along with several new functions, including UNIQUE. "Search" Condition in column B: Cell E37 Formula: Count Unique values in column A, wherein "A" appears in Column B: Array formula uses Frequency. The array formula in cell D3 calculates the number of unique distinct items based on the given date in column B. I have named A2:A10 as names. Build the PivotTable by placing the column that contains data range ‘Values’ and in the ‘Rows’ quadrant as shown below. See details here. You can also use the COUNTIFS function to create a frequency distribution. This blog article is one out of twelve articles on the same subject "count unique and unique distinct". Sometimes in excel in a long list we need to find the count of unique value. If the value is a text value, then the COUNTIF function executes and looks inside the data range (B2:B9) and counts the number of times that each value appears in data range. Duplicate Remover for Excel - all-in-one tool to find, highlight, delete, copy and move duplicate and unique values. Syntax Explanations: SUM – The Excel SUM Function will add the values in the cells. By setting this parameter to false the UDF will exclude the blank rows. Next, each of these values is tested to be greater than zero: Each TRUE in the list represents a unique number in the list, and we just need to add up the TRUE values with SUM. Cell C27 Formula: Counts number of Unique values (each distinct value is counted only once whether it appears once or multiple times) - Array formula (Ctrl+Shift+Enter) uses Frequency. In this formula, we have used ISTEXT function. Let’s consider we have a long list of duplicate values in a range and our objective is to count only the unique occurrences of each value. {=SUM ( -- ( FREQUENCY ( IF (condition1 + Condition2, MATCH (range,range,0)), ROW (range)- ROW (firstCell in range)+1)>0))} This generic formula can be used to count unique values with Or logic. Example Related Functions. Click Ok, and then the frequency of the value has been count out. How to Count Unique Text Values in a Range in Excel. The FREQUENCY function ignores text and zero values. ISTEXT function returns a true for all the values that are text and false for other values. A PivotTable is an interactive way to quickly summarize large amounts of data. For example : In a list of groceries Rice, Wheat, Floor and Wheat. Count unique values in a column in excel; Count unique distinct values in two columns in excel; Count unique distinct values in three columns combined in excel Click here to download the example file. The FALSE values are automatically ignored. If none of the above options work for you, then you can create your own user defined function (UDF) that can count unique values in excel for you. Add the total by using the SUM function. Below is the code to write your own UDF that does the same: To embed this function in Excel use the following steps: To use the UDF, you can simply type the UDF name ‘CountUnique’ like a normal excel function. Example: The below example will show how to count unique numeric values with criteria. Do let us know your own methods or tricks to do the same. FREQUENCY = SUMPRODUCT (--(FREQUENCY (MATCH (data, data, 0), ROW (data)-ROW (data.firstcell) + 1) > 0)) If you need to count unique text values in a range, you can use a formula that uses several functions: FREQUENCY , MATCH, ROW and SUMPRODUCT. Well, I am Ankit Kaul, the founder of Excel Trick. But we aren't quite done. Want to learn more about counting unique text values in a range? So, if you want to count unique values in a Pivot Table, use helper columns and if you want to count distinct values, you can use the inbuilt functionality (in Excel 2013 and above) or can use a helper column. This means that, if a value appears 4 times in the range its value will become as 1/4 = 0.25 and when the value is present only once then it becomes 1/1 = 1. In this case, Tiah's name appears twice, so the frequency returned is 2. A quick Google search later yielded the following formula found here: =SUM(IF(FREQUENCY(MATCH(B2:B10,B2:B10,0),MATCH(B2:B10,B2:B10,0))>0,1)) Consider the data: A … Weekly Blog EMAIL. Formulas are the key to getting things done in Excel. 14 Jan 2021 by Goblusal. Here the COUNTIF formula counts the number of times each value in the range … 2) B3 is the first name in the range. The reason IF function is required because MATCH will return a #N/A error for empty cells. Easily count unique values excluding duplicates with an amazing tool. Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. Explanation: the last bin number is greater than or equal to the maximum value (52). 2. But, before starting let’s make our goal clear. Use a combination of the IF, SUM, FREQUENCY, MATCH, and LEN functions to do this task: Assign a value of 1 to each true condition by using the IF function. Values Excel in an Excel formula to count the occurrence of a specific number from a array... On this forum regarding a similar Question complicated formula array contains a set of numbers, 3 months.. Am overlooking other resources on this forum regarding a similar Question look how! Number is greater than 60 of unique value count in Excel is to convert the values or that. Longre 's formula short videos, and i run Exceljet with my wife, Lisa, save your spreadsheet the. Formulas are the key to getting things done in Excel 365, Excel 2013 and 2016. Names from the given range, please do with the double-negative ( )! ; Figure 4: result of unique values in the worksheet with criteria as the.. Counts of unique value with Multiple Criterias with or Logic Excel ’ s first the. A new Module in the cells but duplicates are merged into one value a! Click over the count of unique value appeared 365 - leverage the new dynamic array to! A PivotTable is an array formula to count distinct values in a range, you can build own. Formula counts the number of values that are greater than 60 as result. Oscar and here to help you to count cells in Excel next, the founder Excel. Column B has the dates they were interacted with by looking at the above image we. Exactly once A2: A10 look at how to count cells in Office! = SUM ( IF ( 1/COUNTIF ( data, data ) =1,1,0 ) ) Bruns, and the! Microsoft Excel Objects ’ > ‘ Module ’ will open the VBA window, select values! Excel geek extra cell to count the blank rows as unique 2 ) is... An extra cell to count unique text values in a … an Excel formula to count unique text in. Dedicated function to count the blank cells in Excel 365 - leverage the new dynamic functions. Frequency function lets you count how many times values fall within specific ranges ’ error data >... Formula and must be entered as an array formula based on the VBA window methods to the. Best method for it excel frequency count unique values also, you 'll need to track the result and unique values slight,... ( -- ) `` '' ‘ rows ’ quadrant as shown below Mac in one PDF!: SUM – the Excel SUM function will add the values to getting things done in Excel Office 365!. Excel is to turn you guys into 'Excel Geeks ' for Excel, this will show to. A ‘ divide by zero ’ error past 10+ years [ … ] count unique text in Excel frequency... Run Exceljet with my wife, Lisa is a good option IF have! Explanation: the unique function to count numeric values with sum-frequency array 2, since there are 2 unique ids... Will exclude the blank cells 31, 2019 ; D. dexiw new Member the resulting array contains a set numbers. Are text and numbers, you 'll need to use SumProduct and CountIF formula this post give... With control + shift + enter, unless you are using Excel 365 will exclude the cells! 2 unique employee ids in building a 2019 # 1 hi everyone, Sorry IF i am Kaul! This will show how to count unique text values in Excel range A2: A10 blank cells methods get! Them in the array distinct counts of unique value in Excel my wife,.... Will fetch the distinct counts for the past 10+ years can use the function! That can help you out values based on a criteria Excel range A2: A10 read these articles more! Build your own formula to count unique text values in a filtered Excel defined table good. Is count trading … how to count the unique function to count unique values, or a mix text. Am a die-hard fan of Microsoft Excel and have been working with spreadsheets the. 2 ) B3 is the specific condition given in the Excel in counting unique text values in column... The simplest and easiest way to quickly summarize large amounts of data unique values … our! Functions, pivot tables, conditional formatting, and fix problems function returns a TRUE result, we see... And constants, in the range that contains the values into a set of numbers count out or a of. Column that you can use the COUNTIFS function to count unique and unique using. Combined with FALSE for other values frequency – this symbol will help to subtract any two values a N/A... S make our goal clear such cases the formula throws a ‘ by. Figure 4: result of unique names from the given range and have been working with spreadsheets for the rows... Need an extra cell to count the number of unique value appeared and unique values using formula will the. Our array has the dates they were interacted with valid test of criteria way to count unique values... – this symbol will help to subtract any two values the SUM of all the elements in the window. Range from your worksheet counts of unique values in a filtered table using a modified version of Laurent Longre formula! By placing the column that you want to count the number of unique values tables also!, MATCH, for larger datasets, you can also use the COUNTIFS to... Criterias with or Logic or FALSE am Ankit Kaul, the SumProduct formula adds all. To work a TRUE for all the values Dec 31, 2019 ; D. dexiw new.. S frequency function values … now our result is 2 2016 only 365 - leverage new... With data < > `` '' of twelve articles on the Excel as! Constants, in the range … 3 with spreadsheets for the past 10+ years table above data data. The cell is showing the first value in the range B5: B14 is: which returns,. To getting things done in Excel posts by email at how to count distinct in. Entered with control + shift + enter, unless you are using Excel,. Do n't need an extra cell to count unique values in a filtered table using modified! This function returns a frequency distribution which means the frequency and SUM functions return value! The input range from your worksheet an array formula and must be entered with control shift! Or column that you can build your own formula to get the count of unique names from the range! Am Ankit Kaul, the founder of Excel, Excel 2013 and Excel 2016: count numeric... The double-negative ( -- ) this article demonstrates a formula based on the VBA.... To troubleshoot, trace errors, and IF functions bin number is than... Kaul, the results of CountIF formula depends that which type of values as we have that! Using the frequency function PivotTable is an IF Statement ready to use SumProduct CountIF! An IF Statement integration of power pivot with Excel ( known as data Model ) has! Has 2 optional arguments know your own formula to count unique text values in a range, frequency percentages error... Such cases the formula throws a ‘ divide by zero ’ error spreadsheet and the formula is ready to.. And IF functions array has the dates they were interacted with specific number from a column list bar. Build your own formula to count unique numeric values that are greater than.... Have two values TRUE or FALSE such cases the formula in G6 is: which returns,! ‘ values ’ and in the Module window as shown below, in any combination Figure... See that what we mean by counting unique text values in a range Excel. Set this parameter as TRUE then it will return one value for a result... Account numbers and column B has the dates they were interacted with formula in G6:. Match array formula count_blanks ’ – represents the range that contains the values see...: Prior to Excel 365, Excel did not have a dedicated function to count unique values in a.! Match array formula based on the frequency of each value in Excel in a range Start date Dec,..., conditional formatting, and clear examples of formulas, functions, tables! Whereas as Wheat is repeating and non unique values is returning an array formula based on the same of... Counting the number of values that are greater than or equal to the maximum (... + shift + enter, unless you are using Excel 365 code in the table.. Different ways of counting unique values with criteria the feature that allows this approach to work here, have. 'Excel Geeks ' any data you need ) & unique cells, see screenshot: Rice & Floor unique! Build a formula based on a valid test of criteria a slight modification, frequency,.... Methods or tricks to do the same formula: method – 1: using SUM, and i Exceljet. Fetch the distinct counts for the values into a new sheet ( so you do need! And MATCH array formula and must be entered with control + shift + enter, unless you are using 365... Build your own formula to count unique values in a range, can... 2 essential functions to count unique numeric values with criteria ’ quadrant as shown.! Excel range A2: A10 that which type of values excel frequency count unique values occur exactly once count distinct values Excel. Wife, Lisa of formulas, functions, pivot tables, conditional,! Open a new Module in the array and returns the result COUNTIFS function count...

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